Wood River Public Library
Attendance at programs and events sponsored by the Wood River Public Library (WRPL) may be recorded through photographs and/or video. WRPL frequently uses photos of patrons on its publications and display spaces to promote the value, and use of, library products and services and to advance the mission of this library.
WRPL will post this policy prominently throughout the library, noting that if individuals or their family members do not want to be photographed, they should notify library staff prior to or immediately after the program/event. WRPL does our best to make sure everyone being photographed is aware of the situation and the opportunity to decline to participate if they choose. If a library user finds an image of him/her or a family member that they would like removed from library publicity, they are encouraged to contact the library and it will be removed promptly.
At the beginning of library events, staff will announce, “library staff will take photographs which may be used for library promotional purposes. Notify staff if you do not want to be photographed.” The following sign will be posted throughout the library to further notify patrons their picture may be taken:
“Smile! Your attendance at programs sponsored by the Wood River Public Library may be digitally recorded through photographs or video recordings. These images/videos may be posted on our website, in our newsletter, on our social media outlets, or ultimately on the World Wide Web. If you do not wish your image to be published, please notify a member of the Wood River Public Library staff before or immediately after the program. No individual identification will be used unless the library has a written photo release form.”
Library patrons and visitors to WRPL may not take photographs or videos of other patrons or staff without the permission of the person(s) being photographed.
Photographs Taken by Media
Patrons will be notified if media is photographing an event/program. Before a photograph is published, verbal consent will be obtained. Written consent will only be required if a person’s name is to be published.
Photographing Groups of Adults/Children
No permission is needed to take photos of crowds during WRPL events.
When photographing one adult or a small group (3 or less), staff will get verbal consent. Written consent will only be required if person’s name is to be published.
Photographing Children Under Age 18
When photographing one child or a small group (3 or less), staff will get guardian consent prior to taking the photo. Guardian will be notified the picture may be used in future library publications, on the library website, or social media outlets. In order to publish the child’s name in conjunction with the photo, written consent must be obtained.
Photo Release Form
I hereby give permission for photos taken of my child/children at the Wood River Public Library, or activity sponsored by the Wood River Public Library, to be used by the library in its publications, press releases, display spaces, and website to document and promote the values and use of library products and services, and to advance the mission of the library.
Name: ________________________________________________ Phone: _________________
Name(s) of Children Under 18: _____________________________
Signature of Parent/Guardian: __________________________________ Date: _____________
Please check one option:
___ May be identified by full name
___ May be identified by first name only
___ May not be identified by name at all
Approved by the Board of Trustees, October 27, 2016.