Wood River Public Library

MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

DATE:                        October 28, 2010

TIME:             6:00 PM

PLACE:          Wood River Public Library

I.          CALL TO ORDER AND ROLL CALL

            Allen Lamar, Vice-President, called the meeting to order at 6:00 PM.

            Members present:

            Linda Duncan
Harry Feuquay
Gail Keefe
Allen Lamar
Shelly Steward
Dolores Studnicki
Carolyn Winnett

            Members absent:

            Kay Shewmake
Mary Smith

            Others present:

            Diane Steele, Library Director

            A quorum was established.

II.        APPROVAL OF MINUTES

            30 September 2010

            A motion was made by Gail Keefe and seconded by Harry Feuquay to:

                        APPROVE THE MINUTES AS PRESENTED.

            Motion carried.

III.       CORRESPONDENCE AND COMMUNICATIONS

            Diane shared the following:

• Warner’s Warm-Up X” (Ten years of teaming up with the Kurt Warner First Things First Foundation to keep the Bi-state warm every winter) WRPD will be collecting new and slightly used coats, gloves, mittens and hats at City Hall from November 1-14th.  All help is greatly appreciated.    All items collected this year will go to OPERATION BLESSING.
• We have a Wood River FOOD PANTRY container by the front door and ALL donations are needed and appreciated.

IV.       OFFICER’S REPORTS – none

V.        COMMITTEE REPORTS – none

VI.       FINANCIAL MATTERS

            A.  Approval of Expenditures – the expenditures were reviewed and the following                  were discussed in detail:

• Reilly Bell $60 – used computer to replace stolen unit in juvenile area
• Quill $498.68 –  $288.68 for 2 new chairs for circulation area, $210.00 for 2011 calendars
• Rainbow Books $653.38 – juvenile materials
• Diane Steele $132.75 – mileage to Litchfield Public Library District for SSG merger update/discussion for northern members and Springfield to Illinois Library Systems Director/President meeting with Illinois State Library
• VISA $1,403.88 – Illinois Library Association Conference expenses for Kate and Reilly

             A motion was made by Harry Feuquay and seconded by Dolores Studnicki to:

                        APPROVE THE EXPENDITURES IN THE AMOUNT OF $29,662.78.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

            B.  Financial Statements

                  1.  FY2009-10 Final Close (Year End) – the reports were reviewed using the memo
from the Finance Department and the audit adjustments.

            A motion was made by Gail Keefe and seconded by Harry Feuquay to:

                        PLACE FY2009-10 FINAL CLOSE REPORTS ON FILE AS PRESENTED
                        WITH AUDIT ADJUSTMENTS.

            Motion carried.

            Diane recommended that $10,000 be transferred from the General Fund to the Special
Reserve Fund after reviewing the Year End Reports.

            A motion was made by Harry Feuquay and seconded by Gail Keefe to:

                        TRANSFER $10,000 FROM THE GENERAL FUND TO THE SPECIAL
                        RESERVE FUND.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

            The preliminary reports for May-July 2010 will stand as final reports since no changes
were made—all were put on file at previous meetings.

                 2.  FY2010-11 September Financial Reports – Diane reviewed FY2010-11 September
Financial Statements.

            A motion was made by Dolores Studnicki and seconded by Gail Keefe to:

                        PLACE THE FY2010-11 SEPTEMBER FINANCIAL REPORTS ON FILE.

            Motion carried.

            Diane also reported the balances of all funds as of 9-30-2010.

            C.  Monthly Interest Report – The monthly interest made from the General, Working Cash
and Special Reserve Funds was reported.

Diane also reported on the interest made by Wood River Public Library Foundation.

VII.     LIBRARY DIRECTOR’S REPORT

            Diane recommended that the Library declare November 7-13th “Fines For Wood
River Food Pantry Week”.  A nonperishable food item can be brought in for
each overdue item—this excludes damaged materials.  The food items will be
placed in the Food Pantry barrel by the front door.

            A motion was made by Harry Feuquay and seconded by Dolores Studnicki to:

                        DECLARE NOVEMBER 7-13th AS FINES FOR WOOD RIVER
                        FOOD PANTRY WEEK.

            Motion carried.

            Diane reminded the Board about the upcoming “History Night at the Museum”
event on November 4th.

            A motion was made by Harry Feuquay and seconded by Shelly Steward to:

                        ACCEPT THE LIBRARY DIRECTOR’S REPORT.

            Motion carried.

VIII.    UNFINISHED BUSINESS – none

IX.       NEW BUSINESS

A. Consider Levy Direction for May 1, 2010-April 30, 2011 – The upcoming Levy was discussed.  Diane reminded the Board that information needed from Madison County is received late in conjunction with the preparation and timeline of submittal by the City.

            A motion was made by Harry Feuquay and seconded by Gail Keefe to:

                        HAVE THE DIRECTOR PREPARE A LEVY DRAFT FOR MAY 1, 2010
                        THROUGH APRIL 30, 2011 WITH TWO SCENARIOS FOR THE
                        NOVEMBER MEETING.

            Motion carried.

X.        ADJOURNMENT

            A motion was made by Linda Duncan and seconded by Gail Keefe to:

                        ADJOURN THE MEETING AT 6:37 PM.

            Motion carried.