Wood River Public Library
MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING
DATE: March 31, 2011
TIME: 6:00 PM
PLACE: Wood River Public Library
I. CALL TO ORDER AND ROLL CALL
Mary Smith, President, called the meeting to order at 6:00 PM.
Members present:
Linda Duncan
Gail Keefe
Allen Lamar
Mary Smith
Dolores Studnicki
Carolyn Winnett
Members absent:
Harry Feuquay
Kay Shewmake
Shelly Steward
Others present:
Diane Steele, Library Director
A quorum was established.
II. APPROVAL OF MINUTES
24 February 2011
A motion was made by Gail Keefe and seconded by Carolyn Winnett to:
APPROVE THE MINUTES AS PRESENTED.
Motion carried.
III. CORRESPONDENCE AND COMMUNICATIONS
Mary recognized the service for the following board members: Allen Lamar, 20 years
and Kay Shwmake, 15 years. A big thanks and congratulations go out to Allen and Kay.
IV. OFFICER’S REPORTS
President – Mary thanked the Library for hosting the book signing of Dr. Burch on the 19th. He was very complimentary to the Library and Staff. Diane commented how this was the most successful book signing the Library has ever had—over 35 people attended!
Vice-President – no report
Secretary/Treasurer – no report
V. COMMITTEE REPORTS
Building/Grounds – Allen Lamar reported on the following:
a. The sweet gum tree in front by parking lot entrance is dropping numerous gum
balls and could prove to be dangerous for patrons using the parking lot. It was recommended that either the gum balls be raked up, trim the tree back (specific time of year), or remove the tree completely.
A motion was made by Gail Keefe and seconded by Allen Lamar to:
GET INFORMATION ABOUT CUTTING THE TREE DOWN AND
REPLACING WITH SOME GREENERY.
Motion carried.
b. The fence between the Library and Neal Coleman’s property was discussed. Allen has
been unable to make contact with Mr. Coleman.
A motion was made by Allen Lamar and seconded by Gail Keefe to:
HAVE THE DIRECTOR SEND A REGISTERED LETTER TO MR. COLEMAN ABOUT THE LIBRARY’S INTENTIONS REGARDING THE FENCE REPLACEMENT.
Motion carried.
c. Building heat was discussed and the director will contact service provider to inspect
why it is so warm as well as conduct spring maintenance on the HVAC system.
VI. FINANCIAL MATTERS
A. Approval of Expenditures – the expenditures were reviewed and the following were
discussed in detail:
software renewal
A motion was made by Gail Keefe and seconded by Carolyn Winnett to:
APPROVE THE EXPENDITURES IN THE AMOUNT OF $35,231.68.
A Roll Call vote was taken.
All ayes. Motion carried.
B. Financial Reports – FY2010-11 February Reports
The statements were reviewed. Diane reported that we were fast approaching the
end of the current fiscal year.
A motion was made by Allen Lamar and seconded by Dolores Studnicki to:
PLACE THE FY2010-11 FEBRUARY STATEMENTS ON FILE.
Motion carried.
C. Monthly Interest Report – The monthly interest earned from the General, Working
Cash and Special Reserve Funds was reported.
The Wood River Public Foundation interest was also reported.
VII. LIBRARY DIRECTOR’S REPORT
Diane reported that she will be meeting in Effingham on April 7th as a member of the Illinois Heartland Library System Transition Board and on the 8th as part of the Planning Panel. She also reported that we will need to move the May and June board meetings up
a week if possible to accommodate the IHLS Transition Board meetings. The meetings will be set at the April meeting.
A motion was made by Allen Lamar and seconded by Dolores Studnicki to:
APPROVE THE LIBRARY DIRECTOR’S REPORT.
Motion carried.
VIII. UNFINISHED BUSINESS – none
IX. NEW BUSINESS – none
X. ADJOURNMENT
A motion was made by Carolyn Winnett and seconded by Dolores Studnicki to:
ADJOURN THE MEETING AT 6:45 PM.
Motion carried.