Wood River Public Library                                                                    

 

MINUTES
WOOD RIVER PUBLIC LIBRARY BORAD OF TRUSTEES MEETING

 

DATE:                        September 30, 2010

TIME:             6:00 PM

PLACE:          Wood River Public Library

 

I.          CALL TO ORDER AND ROLL CALL

            Mary Smith, President, called the meeting to order at 6:00 PM.

            Members present:

Linda Duncan
Harry Feuquay
Allen Lamar
Kay Shewmake
Mary Smith
Dolores Studnicki
Carolyn Winnett

            Members absent:

            Gail Keefe
Shelly Steward

            Others present:

            Diane Steele, Library Director

            A quorum was established.

II.        APPROVAL OF MINUTES

            26 August 2010
           
            A motion was made by Harry Feuquay and seconded by Kay Shewmake to:

                        APPROVE THE MINUTES AS PRESENTED.

            Motion carried.

III.       CORRESPONDENCE AND COMMUNICATIONS

            Diane stated the following:

  1. October 2nd – Annual Firefighters Fish Fry will be held at the Edwardsville Road station form 11am-6pm
  2. October 3rd – Wood River Downtown Fall Festival will be held from noon-8pm
  3. October 16th & 17th – Wood River Library will host 3 ArtEast artists (Bob Maguire, Beth Sever and Gale Ufert) from 11am-5pm

IV.       OFFICER’S REPORTS -- none

V.        COMMITTEE REPORTS -- none

VI.       FINANCIAL MATTERS

  1. Approval of Expenditures – the expenditures were reviewed and the following

were discussed in detail:

    1. Creative Data Products $1,363.43 – new registration cards for adults and juveniles – includes card, key ring card, and bookmark.  The cards have the patron barcode printed on them already.  This is an excellent way to get the library’s information out.
    2. Elk Heating  $82.00 – fan belts needed to be changed
    3. GovConnection $113.85 – locks for the small energy efficient CPUs
    4. VISA $133.28 credit – Chicago Tribune never got posted to VISA, $975.00 – reusable bags with Library Logo printed on them—the Friends are to split the cost.  This is another marketing tool for the Library.

A motion was made by Allen Lamar and seconded by Harry Feuquay to:

            APPROVE THE EXPENDITURES IN THE AMOUNT OF $29,405.73.

A Roll Call vote was taken.

All ayes.  Motion carried.

  1. Financial Reports – Diane reviewed the FY2010-11 August Financial reports.  She

reported that we should have FY2009-10 Year End Financial Statements as well as FY 2010-11 May through July Final Statements at the October meeting.

            A motion was made by Kay Shewmake and seconded by Dolores Studnicki to:

                        PLACE THE FY2010-11 AUGUST FINANCIAL REPORTS ON FILE.

            Motion carried.

  1. Monthly Interest Report – The monthly interest made from the General, Working

Cash and Special Reserve Funds was reported.

VII.     LIBRARY DIRECTOR’S REPORT

            Diane shared the following:

  1. She and Allen closed the Foundation account at Regions Bank
  2. She and Kay opened a new Foundation account at Laclede Credit Union
  3. Carolyn Winnett’s daughters donated $75 to the Foundation honoring Steve’s 80th birthday which was 9/5/2010.  A matching donation from Cooper Industries will also be coming to the Foundation.

A motion was made by Harry Feuquay and seconded by Allen Lamar to:

            ACCEPT THE LIBRARY DIRECTOR’S REPORT.

Motion carried.

VIII.    UNFINISHED BUSINESS -- none

IX.       NEW BUSINESS

  1. Consider Per Capita Grant Requirements – Serving Our Public 2.0: Standards for

Illinois Public Libraries

    1. Public Services (Chapter 8) – was reviewed and the Library is doing okay and the Board will revisit in FY2011-12 during policy review.

 

    1. Programming (Chapter 9) – was reviewed and the Library does a decent job,

but will work to increase programs being offered to its patrons if funding is available.

    1. Marketing, Promotion and Collaboration (Chapter 10) – was reviewed and

Board action will be to develop a Marketing Plan, be more aggressive in
promoting the Library and incorporate a MARKETING line item beginning
with the FY2011-12 budget.

    1. System and ILLINET Membership Responsibilities (Chapter 11) – The

Library is in compliance with membership responsibilities cited in Chapter 11.

            A motion was made by Harry Feuquay and seconded by Kay Shewmake to:

                        APPROVE THE ACTIONS NEEDED AFTER REVIEWING SERVING
                        OUR PUBLIC 2.0: STANDARDS FOR ILLINOIS PUBLIC LIBRARIES.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

X.        ADJOURNMENT

            A motion was made by Dolores Studnicki and seconded by Carolyn Winnett to:

                        ADJOURN THE MEETING AT 6:30 PM.

            Motion carried.