Wood River Public Library

MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

DATE:             November 18, 2010

TIME:              6:00 PM

PLACE:           Wood River Public Library

I.          CALL TO ORDER AND ROLL CALL

            Mary Smith, President, called the meeting to order at 6:00 PM.

            Members present:

Linda Duncan
Harry Feuquay
Gail Keefe
Allen Lamar
Mary Smith
Shelly Steward
Dolores Studnicki
Carolyn Winnett

            Members absent:

Kay Shewmake

            Others present:

            Diane Steele, Library Director
Eric Smith, City Councilman

            A quorum was established.

II.         28 October 2010

            A motion was made by Shelly Steward and seconded by Dolores Studnicki to:

                        APPROVE THE MINUTES AS PRESENTED.

            Motion carried.

III.       CORRESPONDENCE AND COMMUNICATIONS – None

IV.       OFFICER’S REPORTS – None

V.        COMMITTEE REPORTS – None

VI.       FINANCIAL MATTERS

            A. Approval of Expenditures – the expenditures were reviewed and the following
were discussed in detail:

1. Elk Heating & Cooling $256.82 – fall maintenance and boiler turn on
2. Midwest Tapes $2,280.07 – DVD’s, music CD’s, and books on CD
3. VISA $847.05 – 2011 Summer Reading Program materials, $326.00 – anti-virus, Adobe Web assistance, and Window back-up software
4. Precision Lighting $218.99 – ballasts, and light bulbs

        A motion was made by Gail Keefe and seconded by Shelly Steward to:

                        APPROVE THE EXPENDITURES IN THE AMOUNT OF $34,666.09.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

            B. Financial Statements – FY2010-11 October Reports

            Diane reported that the $10,000.00 transfer to the Special Reserve Fund is reflected on
the statements.

            A motion was made by Harry Feuquay and seconded by Dolores Studnicki to:

                        PLACE THE FY2010-11 OCTOBER REPORTS ON FILE.

            Motion carried.

            C. Monthly Interest Report – The monthly interest made from the General, Working
Cash, and Special Reserve Funds was reported.

                  The Wood River Public Library Foundation interest was also reviewed.

VII.      LIBRARY DIRECTOR’S REPORT

Diane shared the following:

1. Kiwanis BBQ schedule for 2011
2. December 2nd is the next Southern Systems Merger meeting in Champaign at Lincoln Trail Library System—
   we will have visited all 4 system buildings with this meeting
3. Family Reading Night is taking place this evening downstairs with guest community leaders reading or storytelling
4. Leslie Bednar from LCLS has been promoted to Executive Director from Acting Director

A motion was made by Allen Lamar and seconded by Harry Feuquay to:

            ACCEPT THE LIBRARY DIRECTOR’S REPORT.

Motion carried.

VIII.     UNFINISHED BUSINESS – None

IX.       NEW BUSINESS

            A. Levy for May 1, 2010-April 30, 2011 – The Levy was discussed in length.  The
TIF 1 area which includes the Library is not being renewed; therefore it is included     in the estimated Equalized Assessed
Evaluation that the levy is calculated.  The Library’s tax rate is lower than last year’s.  Diane also reported that we have not received last year’s allocated
Per Capita Grant funding which is to be funded at a decrease of 16.5%.  No notification from the Illinois State Library has been received to if or what level the FY2011 Grant,
which was sent in October, will be funded at.

                  A motion was made by Harry Feuquay and seconded by Gail Keefe to:

                        APPROVE THE FY2010-11 AGGREGATE LEVY IN THE AMOUNT
                        OF $377,002.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

B. Closed Session Meeting Minutes Review – Harry Feuquay will review and report
back in December to the Board.

            C. Closing at 5PM on December 14th for City Employee Christmas Party – After much
discussion on the matter, it was decided to stay open.

X.        ADJOURNMENT

            A motion was made by Shelly Steward and seconded by Allen Lamar to:

                        ADJOURN THE MEETING AT 6:43 PM.

            Motion carried.