MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

DATE:                        January 27, 2011

TIME:             6:00 PM

PLACE:          Wood River Public Library

• CALL TO ORDER AND ROLL CALL

• Mary Smith, President, called the meeting to order at 6:00 PM.

• Members present:

• Linda Duncan
• Harry Feuquay
• Gail Keefe
• Allen Lamar
• Kay Shewmake
• Mary Smith
• Shelly Steward
• Carolyn Winnett

• Members absent:

• Dolores Studnicki

• Other present:

• Diane Steele, Library Director
• Cheryl Maguire, City Councilwoman
• Lonnie McCoy, Committee For a Better Education
• Brendon McKee, Committee For a Better Education

• A quorum was established.

• APPROVAL OF MINUTES

• 16 December 2010

• A motion was made by Kay Shewmake and seconded by Shelly Steward to:

• APPROVE THE MINUTES AS PRESENTED.

• Motion carried.

• CORRESPONDENCE AND COMMUNICATIONS

• Diane shared the thank you noted received from Dolores for the flowers sent
• after her knee replacement surgery.

• Lonnie McCoy and Brendon McKee gave a presentation about the school
• school consolidation issue to be present on the April ballot.

• OFFICER’S REPORTS – none

• COMMITTEE REPORTS

• Building/Grounds – FY2011-12 Budget Discussion/Recommendations
• (Allen Lamar – chair, Gail Keefe, Mary Smith)
• Diane presented the recommendations for the building/grounds which     includes automation and saving for a new HVAC system for a total package of $35,726. 

• A motion was made by Gail Keefe and seconded by Mary Smith to:

• INCORPORATE THE BUILDING & GROUNDS PROPOSAL IN FY2011-12 BUDGET.

• All ayes.  Motion carried.

• Personnel – FY2011-11 Budget Discussion/Recommendations
• (Linda Duncan – chair, Harry Feuquay, Dolores Studnicki –absent)
• Diane presented the recommendations for the personnel expenses for a
• total package of $254,634.

• A motion was made by Linda Duncan and seconded by Harry Feuquay to:

• INCOPORATE THE PERSONNEL PROPOSAL IN THE
• FY2011-12 BUDGET.

• All ayes.  Motion carried.

• Finance – FY2011-12 Budget Discussion/Recommendations
• (Kay Shewmake – chair, Shelly Steward, Carolyn Winnett)
• Diane reviewed the changes/adjustments of FY2011-12 budget proposal
• compared to FY2010-11 budget. 

• A motion was made by Kay Shewmake and seconded by Carolyn Winnett to:

• ACCEPT THE FY2011-12 BUDGET PROPOSAL DRAFT.

• All ayes.  Motion carried.

• Consider FY2011-12 Budget Proposal Draft

• A motion was made by Kay Shewmake and seconded by Carolyn Winnett to:

• ADOPT THE FY2011-12 BALANCED BUDGET PROPOSAL AS
• PRESENTED IN THE AMOUNT OF $441,752 AND SUBMIT TO
• THE CITY COUNCIL AND FINANCE DEPARTMENT.

• A Roll Call vote was taken.

• All ayes.  Motion carried.

• FINANCIAL MATTERS

• Approval of Expenditures – expenditures were reviewed and the following
• were discussed in detail:
• Baker & Taylor $2675.03 – should be split out to $2605.02 books, $75.00 reference
• Reilly Belli $1928.27 – tuition
• Various libraries – for materials our patrons borrowed from other libraries and never returned
• GovConnection $694.39 – new fax machine and barcode reader for the circulation desk
• Innovation Experts $275.00 – Gale Virtual Reference Library subscription
• Smit’s $25.99 – flowers sent to Dolores

• A motion was made by Shelly Steward and seconded by Allen Lamar to:

• APPROVE THE EXPENDITURES IN THE AMOUNT OF $31,190.51.

• A Roll Call vote was taken.

• All ayes.  Motion carried.

• Financial Statements – FY2010-11 December Reports

• The statements were reviewed and reflect 2/3 of the year’s income/expenses. 

• A motion was made by Harry Feuquay and seconded by Kay Shewmake to:

• PLACE THE FY2010-11 DECEMBER STATEMENTS ON FILE.

• Motion carried.

• Monthly Interest Report – The monthly interest made from the General, Working Cash and Special Reserve Funds was reported.

• The Wood River Public Library Foundation interest was also reviewed.

• LIBRARY DIRECTOR’S REPORT

• Diane shared the following:
• There were 47 attendees at the Illinois Humanities Council Road Scholar program last night
• Kate and Diane will be presenting a program at William M. BeDell on the 28th and hope this is the beginning of a partnership with them

• A motion was made by Harry Feuquay and seconded by Gail Keefe to:

• APPROVE THE LIBRARY DIRECTOR’S REPORT.

• Motion carried.

• UNFINISHED BUSINESS – none

• NEW BUSINESS – none

• ADJOURNMENT

• A motion was made by Harry Feuquay and seconded by Shelly Steward to:

• ADJOURN THE MEETING AT 7:40 PM.

• Motion carried.