Wood River Public Library

MINUTES
WOOD R IVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

DATE:                        June 24, 2010

TIME:             6:00 PM

PLACE:          Wood River Public Library

I.          CALL TO ORDER AND ROLL CALL

            Mary Smith, President, called the meeting to order at 6:00 PM.

            Members present:

            Linda Duncan
Harry Feuquay
Gail Keefe
Allen Lamar
Mary Smith
Shelly Steward

Members absent:
Kay Shewmake
Dolores Studnicki

            Others present:

            Diane Steele, Library Director
Cheryl Maguire, City Councilwoman

            A quorum was established.

II.        APPROVAL OF MINUTES

            27 May 2010

            A motion was made by Harry Feuquay and seconded by Shelly Steward to:

                        APPROVE THE MINUTES AS PRESENTED.

            Motion carried.

III.       FINANCIAL MATTERS

1. Approval of Expenditures – the expenditures were reviewed and the following

were discussed in detail:

1. Phone Masters $3,620.89 – alarm system and encumbrance for FY09-10
2. Joseph M. Higgs II $225.00 – Summer Reading Program performer
3. Infogroup $285.00 – Wood River City Directory
4. Slayden Glass $68.50 – repairs to outside storage shed door
5. Smit’s Flower Shop $63.00 – flowers for Steve Winnett’s memorial service

             A motion was made by Allen Lamar and seconded by Gail Keefe to:

                        APPROVE THE EXPENDITURES IN THE AMOUNT OF $20,632.50.
                        (Phone Masters was approved in May as an encumbrance for FY2009-10)

            A Roll Call vote was taken.

            All ayes.  Motion carried.

1. Financial Reports – Diane reviewed the FY2010-11 May Preliminary Financial

reports. 

            A motion was made by Allen Lamar and seconded by Harry Feuquay to:

                        PLACE THE FY2010-11 MAY PRELIMINARY FINANCIAL REPORTS
                        ON FILE.

            Motion carried.

1. Monthly Interest Report – The monthly interest made from the General, Working

Cash, and Special Reserve accounts was reported.

IV.       REQUEST BY PRESIDENT FOR:

1. Citizen comments/communications – Cheryl Maguire reported on 2 “Welcome To

Wood River” signs being donated by the Wood River Women’s Club.

1. Committee Reports – there were no reports.

1. Library Director’s Report – Diane shared the following:
1. Carolyn Winnett’s note thanking the board and staff for the planter in memory of Steve
2. Foundation has received $2,215 to date in memory of Steve Winnett
3. Foundation needs to have meeting to elect new officers – Diane will contact Allen Lamar to help with this
4. A $250 donation was received from the Kiwanis for children’s materials
5. The current Longevity/Vacation/Education/Sick Leave benefits sheet from the City – Allen requested this information for the Board
6. We will be hiring 2 pages— Samantha will be starting at SIU in the fall requesting less hours, Chelsea is leaving as June 30th
7. Benefit issues will be discussed at the July meeting for Ashley Bryant, clerk

              A motion was made by Harry Feuquay at seconded by Gail Keefe to:

                        ACCEPT THE LIBRARY DIRECTOR’S REPORT.

            Motion carried. 

V.        CONSIDER AUTHORIZATION OF PAYMENT OF USUAL/REGULAR BILLS

This was discussed in length.  Any item that is unordinary will be removed and set aside for the following month.

            A motion was made by Gail Keefe and seconded by Harry Feuquay to:

AUTHORIZE PAYMENT OF USUAL/REGULAR BILLS (EXPENDITURE LIST) IN THE EVENT THE BOARD OF TRUSTEES IS NOT ABLE TO MEET OR A QUORUM IS NOT PRESENT DURING ANY REGULARLY SCHEDULED BOARD MEETING.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

VI.       CONSIDER PREVAILING WAGE RATE RESOLUTION

            The Prevailing Wage Rate Resolution, which is declared annually, was discussed. 

            A motion was made by Harry Feuquay and seconded by Gail Keefe to:

                        ADOPT THE RESOLUTION OF DETERMINIATION OF PREVAILING
                        WAGE RATES FOR 2010.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

VII.     CONSIDER RESOLUTION FOR STEVE WINNETT

            A motion was made by Harry Feuquay and seconded by Gail Keefe to:

                        APPROVE A RESOLUTION COMMEMORATING STEVE
                        WINNETT’S TIME SERVED ON THE BOARD OF TRUSTEES.

            Motion carried.

Mary Smith, President, read the following resolution for Steve Winnett:

                        WHEREAS, the Board of Trustees of Wood River Public Library is responsible    for its successful operation; and
WHEREAS, Robert “Steve” Winnett was a faithful and devoted trustee of the
Library, gave freely and unselfishly of his own personal time in carrying out his
obligation as a representative of the community on the Board of Trustees; be it
RESOLVED, that as of June 24, 2010, Steve Winnett be specifically commended for
his many contributions to the development of the Library.

            A copy of the resolution and plaque will be presented to his wife, Carolyn.

VIII.    UNFINISHED BUSINESSS

            A.  Consider Board Closed Session Meeting Review

            Harry Feuquay reported that he reviewed all of the closed session meeting minutes
(March 13, 2007, March 29, 2007, April 26, 2007, and April 24, 2008).  He
recommended that the 3-29-07 and 4-24-08 sessions be released.

            A motion was made by Harry Feuquay and seconded by Allen Lamar to:

                        RELEASE THE CLOSED SESSION MINUTES OF THE 3-29-07
                        AND 4-24-08 MEETINGS.

            Motion carried.

IX.       NEW BUSINESS

Harry Feuquay recognized that Diane Steele has been appointed to the Lewis & Clark Library System Board of Directors which is an honor for her as well as the Library.

X.        ADJOURNMENT

            A motion was made by Shelly Steward and seconded by Allen Lamar to:

                        ADJOURN THE MEETING AT 6:55 PM.
           
            Motion carried.