Wood River Public Library

 

 

 

MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

 

DATE:             June 23, 2011

TIME:              6:00 PM

PLACE:           Wood River Public Library

 

I.          CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE

            Gail Keefe, President, called the meeting to order at 6:00 PM.

            Members present:

            Harry Feuquay
Gail Keefe
Allen Lamar
Kay Shewmake
Mary Smith
Dolores Studnicki
Carolyn Winnett
Nancy Yarnell

            Members absent:

            Linda Duncan

            Other present:

            Diane Steele, Library Director

            A quorum was established.

            The Pledge of Allegiance was recited.

II.         BOARD OF TRUSTEES OATH OF OFFICE

            Kay Shewmake signed off on the Trustees Oath of Office.

III.       APPROVAL OF MINUTES

            19 May 2011

            A motion was made by Harry Feuquay and seconded by Mary Smith to:

                        APPROVE THE MINUTES AS AMENDED (XIII. GRANT
                        APPLICATIONS – CHANGE TO ….DOES NOT REQUIRE BOARD
                        APPROVAL).

            Motion carried.

IV.       CORRESPNDENCE AND COMMUNICATIONS

Carolyn Winnett, WRPL Friends President, reported on the group’s annual meeting that was held on June 14th.  The group has contributed over $3,900 during the last year via the following: quilt raffle, new Christmas tree/lights, sponsoring a Summer Reading Program performer, splitting the cost of the blue book bags, mobile shelving unit, materials, and a contribution to the Foundation.

V.        OFFICER’S REPORTS – None

VI.       COMMITTEE REPORTS

            Building/Grounds – Allen reported on the following:

  1. Fence—Diane will contact 3 contractors for bids
  2. Concrete pad—Diane will contact RSC (City uses them) and 2 other contractors for bids for area by the air-conditioning units
  3. Gum balls have been picked up by a gentleman who needed to complete community service hours
  4. The Library will be receiving 3 hour limit parking signs in front of the library and the yellow line in front of the drop off  box will be extended

Finance and Personnel – no reports

VII.      FINANCIAL MATTERS

A.  Approval of Expenditures—the expenditures were reviewed.  Diane recommended
that the voucher to EBE for $1,284.33 not be paid.  This is the annual maintenance contract for the microfilm reader/printer.  This machine does not get enough use to warrant the expense.

Other expenses discussed in detail are as follows:

  1. Various libraries for lost materials – 5 out of 7 items were paid for by the patrons who checked them out
  2. Elk Heating $1,230.20 – 3 visits on 5/18, 5/26, & 6/7 – cleaned units, replaced belts, filters, 1 thermostat, blade and motor on Unit #1, and condensate pipe replaced with new fittings
  3. Tiger Direct $1,008.26 – IleadU Grant purchase $598.80 (tripod/projector) and Library $409.46 (new barcode reader for circulation desk)
  4. VISA $2,587.69 – Dollar General Grant expenditures $2,574.95 (materials for the BeDell Resource Center) and  ILeadU Grant purchase $12.74 (t-shirt transfers for our group)
  5. Wegman Electric $110.37 – light fixture repair in display panel

 

A motion was made by Harry Feuquay and seconded by Allen Lamar to:

            APPROVE THE EXPENDIUTRES IN THE AMOUNT OF $28,056.80—
            NOT PAYING EBE FOR $1,284.33.

A Roll Call vote was taken.

All ayes.  Motion carried.

B.  Financial Statements – FY2011-12 May 2011 Preliminary Reports

The statements were reviewed.

A motion was made by Allen Lamar and seconded by Dolores Studnicki to:

            PLACE THE FY2011-12 MAY PRELIMINARY REPORTS ON FILE.

Motion carried.

C.  Monthly Interest Report – The monthly interest made from the General, Working Cash, and Special Reserve Funds was reported.

The monthly interest made from the WRPL Foundation was also reported.

VIII.     LIBRARY DIRECTOR’S REPORT

            Diane reported the following:

  1. $50,000 was transferred to the General Fund from the Working Cash Fund on the 21st.  This will be paid back once the tax receipt income is received.
  2. GateNet fees will be reduced next year by 10%.  This transaction was voted on by the Lewis & Clark Library System Board on the 21st.  The Illinois Heartland Library System will be working on fee calculations for the 4 LLSAPS during FY2011-12. 

A motion was made by Kay Shewmake and seconded by Dolores Studnicki to:

            ACCEPT THE LIBRARY DIRECTOR’S REPORT.

Motion carried.

IX.       CONSIDER 2011 PREVAILING WAGE RATE RESOLUTION

            The resolution was discussed.

            A motion was made by Allen Lamar and seconded by Carolyn Winnett to:

                        ADOPT THE RESOLUTION OF DETERMINATION OF PREVAILING
                        WAGE RATES FOR 2011.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

X.        UNFINISHED BUSINESS – none

XI.       NEW BUSINESS – none

XII.      ADJOURNMENT

            A motion was made by Dolores Studnicki and seconded by Nancy Yarnell to:

                        ADJOURN THE MEETING AT 6:40 PM.

            Motion carried