Wood River Public Library

 

 

MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEES MEETING

 

DATE:                        July 29, 2010

TIME:             6:00 PM

PLACE:          Wood River Public Library

 

I.          CALL TO ORDER AND ROLL CALL

            Mary Smith, President, called the meeting to order at 6:00 PM.

            Members present:

            Linda Duncan
Harry Feuquay
Gail Keefe
Allen Lamar
Kay Shewmake
Mary Smith
Dolores Studnicki
Carolyn Winnett

            Members absent:

            Shelly Steward

            Other present:

            Diane Steele
Cheryl Maguire, City Councilwoman

            A quorum was established.

  1. Welcome new trustee/administer Oath of Office

 

The Board welcomed Carolyn Winnett and Diane administered the Oath of Office.

II.        APPROVAL OF MINUTES

            24 June 2010

            A motion was made by Harry Feuquay and seconded by Allen Lamar to:

                        APPROVE THE MINUTES AS PRESENTED.

            Motion carried.

III.       FINANCIAL MATTERS

  1.  Approval of Expenditures – the expenditures were reviewed and the following

 were discussed in detail:

  1. Reilly Belli $771.30 – tuition reimbursement
  2. Illinois Library Association (ILA) $385.00 – registration for conference for Kate and Reilly
  3. Illinois Humanities Council $150.00 – application fees for 2 Road Scholar programs
  4. Telegraph $52.13 – publication of Notice of Prevailing Wage Rate Resolution
  5. VISA $334.80 – Post Dispatch renewal $228.20 and train tickets for Kate and Reilly to Chicago for ILA Conference $106.00

      A motion was made by Allen Lamar and seconded by Gail Keefe to:

            APPROVE THE EXPENDITURES IN THE AMOUNT OF $26,857.58.

      A Roll Call vote was taken.

      All ayes.  Motion carried.

  1. Financial Reports – Diane reviewed the FY2010-11 June Preliminary Financial

reports.  She reported that the $50,000.00 borrowed from the Working Cash Fund was repaid on July 15th.

A motion was made by Harry Feuquay and seconded by Kay Shewmake to:

      PLACE THE FY2010-11 JUNE PRELIMINARY FINANCIAL REPORTS
      ON FILE.

Motion carried.

  1. Monthly Interest Report – The monthly interest made from the General, Working

Cash, and Special Reserve account was reported.

IV.       REQUEST BY PRESIDENT FOR:
    
A.  Citizen comments/communications – Cheryl Maguire updated the Board on
prospective businesses coming to Wood River.

                  Gail reported on the upcoming October Fest that will be downtown.

  1. Committee Reports – Allen Lamar asked Diane if she had heard about the

fence between the Library and 324 E. Ferguson.  She reported no and that she would contact David Coody again.

  1. Library Director’s Report – Diane read the thank you note from Carolyn Winnett for the plaque and resolution commemorating Steve.

 

A motion was made by Gail Keefe and seconded by Harry Feuquay to:

      ACCEPT THE LIBRARY DIRECTOR’S REPORT.

Motion carried.

V.        WOOD RIVER PUBLIC LIBRARY FOUNDATION CONSIDERATIONS

            Diane reported that she and Allen had met to discuss the Foundation.  The
mission of the Foundation was explained as well as the plan to schedule an annual
meeting.  Electing new officers and recruiting new members will be on the agenda
for this meeting.  All Board members will be notified of this meeting.

VI.       CONSIDER PERSONNEL ISSUES (TUITION/VACATION)

            The Employee Agreement for Paid Tuition was discussed.  The agreement will
be incorporation into the Personnel Policy which will be approved at the August meeting.

A motion was made by Harry Feuquay and seconded by Dolores Studnicki to:

                        APPROVE THE TUITION AGREEMENT AS AMENDED.

            A Roll Call vote was taken.

            All ayes.  Motion carried.

            Vacation was moved to Item VII.  B. Review Chapter 3 – Personnel.

VII.     PER CAPITA GRANT REQUIREMENTS—SERVING OUR PUBLIC:
STANDARD FOR ILLINOIS PUBLIC LIBRARIES

  1. Legal Compliance – Chapter 1, Core 7, Bylaws – Diane reviewed the

amended Bylaws Draft, asking all Board members to contact her with any changes.  An updated Draft will be sent in the August packet to be approved at the meeting.

  1. Review Chapter 3 – Personnel – Diane reviewed an updated Personnel Policy Draft.  The Board will submit any questions/changes to Diane.  An updated Draft will be sent in the August packet to be approved at the meeting.

 

Diane discussed the other Chapters in “Serving Our Public”, which were made available to the Board.  The remainder of the chapters must be reviewed noting 5 changes/outcomes for the Library.  This will be completed in August and September.  The Per Capita grant application is due October 15, 2010.  The Library has not yet received FY2010’s monies.  The State Library is forecasting the funds to be released in December or January.

VIII.    UNFINISHED BUSINESS -- None

IX.       NEW BUSINESS -- None

X.        ADJOURNMENT

            A motion was made by Kay Shewmake and seconded by Allen Lamar to:

                        ADJOURN THE MEETING AT 7:50 PM.

            Motion carried.