MINUTES
WOOD RIVER PUBLIC LIBRARY BOARD OF TRUSTEE MEETING

 

DATE:                        February 24, 2011

TIME:             6:00 PM

PLACE:          Wood River Public Library

 

  1. CALL TO ORDER AND ROLL CALL

 

    1. Mary Smith, President, called the meeting to order at 6:00 PM.
    1. Members present:

 

    1. Linda Duncan
    2. Harry Feuquay
    3. Gail Keefe (arrived at 6:23 PM)
    4. Allen Lamar
    5. Kay Shewmake
    6. Mary Smith
    7. Shelly Steward
    8. Carolyn Winnett
    1. Members absent:

 

    1. Dolores Studnicki
    1. Others present:

 

    1. Diane Steele, Library Director
    2. Cheryl Maguire, City Councilwoman
    1. A quorum was established.

 

  1. APPROVAL OF MINUTES
    1. 27 January 2011

 

    1. A motion was made by Kay Shewmake and seconded by Shelly Steward to:
      1. APPROVE THE MINUTES AS PRESENTED.

 

    1. Motion carried.
  1. CORRESPONDENCE AND COMMUNICATIONS

 

    1. Cheryl Maguire reported on City staff reductions, retirements and layoffs.  She also reported that the new Aldi store is to open on March 16th, Jimmy John’s is moving right along, and Mid-America Credit Union is estimating an August opening.
  1. OFFICER’S REPORTS – none

 

  1. COMMITTEE REPORTS
    1. Building/Grounds – Allen had been attempting to make contact with Mr. Coleman
    2. regarding the fence replacement at the side of the Library building with no success as yet.

 

    1. Finance – no report
    1. Personnel – no report

 

  1. FINANCIAL MATTERS
    1. Approval of Expenditures – the expenditures were reviewed and the following   
    2. were discussed in detail:
  1. Cenage Learning $119.92 – Chilton Auto Repair Manuals (standing order)
  2. Fire Safety $161.00 – annual inspection of 5 fire extinguishers, 3 needed to be replaced
  3. Kane Mechanical $110.00 – unclog sewer (broken pencils were found in public restroom toilet)
  4. Junior Literary Guild $1004.40 – annual subscription to juvenile level reading books
  5. VISA $51.00 – software for Reilly

 

    1. A motion was made by Allen Lamar and seconded by Shelly Steward to:
      1. APPROVE THE EXPENDITURES IN THE AMOUNT OF $24,094.28.

 

    1. A Roll Call vote was taken.
    1. All ayes.  Motion carried.

 

    1. Financial Statements – FY2010-11 January Reports
    1. The statements were reviewed and reflect ¾ of the year’s income/expenses.

 

    1. A motion was made by Harry Feuquay and seconded by Kay Shewmake to:
      1. PLACE THE FY2010-11 JANUARY STATEMENTS ON FILE.

 

    1. Motion carried.
    1. Monthly Interest Report – The monthly interest made from the General, Working Cash and Special Reserve Funds was reported.

 

    1. The Wood River Public Library Foundation interest was also reviewed.
  1. LIBRARY DIRECTOR’S REPORT

 

    1. Diane reminded the Board about the upcoming Illinois Humanities Road Scholar Program being held at the Library on March 10th.  She also mentioned that Ashley will be helping Kate on the 25th at the William M. BeDell Center since she will be in Effingham for the Southern System Merger meeting.
    1. A motion was made by Harry Feuquay seconded by Carolyn Winnett to:

 

      1. APPROVE THE LIBRARY DIRECTOR’S REPORT.
    1. Motion carried.

 

  1. UNFINISHED BUSINESS
    1. Consider FY2011-12 Budget – 2nd Reading

 

    1. Diane explained that the final health insurance figures were received by the City.  The
    2. estimated costs actually came in lower than expected.  The recommendation is to increase
    3. the HVAC System Special Reserve line item.
    1. A motion was made by Gail Keefe and seconded by Kay Shewmake to:

 

      1. ADOPT THE FY2011-2012 BALANCED BUDGET IN THE AMOUNT OF
      2. $441,752 WITH THE FOLLOWING ADMENDMENTS:  REDUCE
      3. HEALTH INSURANCE TO $28,963 AND INCREASE HVAC SYSTEM
      4. (SPECIAL RESERVE) TO $9,241 DUE TO A REDUCTION IN HEALTH
      5. INSURANCE RATES. 
    1. A Roll Call vote was taken.

 

    1. All ayes.  Motion carried.
    1. The adopted budget will be submitted to the City Council and Finance Department.

 

  1. NEW BUSINESS – none
  1. ADJOURNMENT

 

    1. A motion was made by Harry Feuquay and seconded by Allen Lamar to:
      1. ADJOURN THE MEETING AT 6:35 PM.

 

    1. Motion carried.