MINUTES
WOOD RIVER PBULIC LIBRARY BOARD OF TRUSTEES MEETING
DATE:            August 25, 2011
TIME:             6:00 PM
PLACE:          Wood River Public Library

 

I.          CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE

            Gail Keefe, President, called the meeting to order at 6:00 PM.

            Members present:

Linda Duncan
Harry Feuquay
Gail Keefe
Allen Lamar
Kay Shewmake
Mary Smith
Carolyn Winnett
Nancy Yarnell

            Members absent:

            Dolores Studnicki

            Others present:

            Diane Steele, Library Director

            A quorum was established.

II.        APPROVAL OF MINUTES

            28 July 2011

            A motion was made Harry Feuquay and seconded by Allen Lamar to:

                        APPROVE THE MINUTES AS PRESENTED.

           

            Motion carried.

III.       CORRESPONDENCE AND COMMUNICATIONS – none

IV.       OFFICER’S REPORT – none

V.        COMMITTEE REPORST – none

VI.       FINANCIAL MATTERS

            A.  Approval of Expenditures – the expenditures were reviewed.  The following
were discussed in detail:

  1. AT&T $160.27 – reflects the $300 credit for Internet connection mess up in June
  2. Alton Memorial Sales $90.00 – brick engraving for Memories Garden—will be reimbursed by Foundation
  3. Elk Heating $332.00 – service call and repair
  4. New Magazines $117.93 –Details, Food & wine, Food Network, Horticulture, Travel & Leisure, Vanity Fair
  5. Kevin’s Upholstery $225.00 – 5 older chairs cleaned & upholstered to match other chairs repaired for renovation project
  6. Tiger Direct $717.46 – Motorola Xoom, monitor, and Keyboard
  7. VISA reflects a credit of $148.18 – books ordered from Amazon with Dollar General Foundation Grant funds, $155.00 – computer stand for upstairs technology equipment


A motion was made by Kay Shewmake and seconded by Carolyn Winnett to:

            APPROVE THE EXPENDITURES IN THE AMOUNT OF $28,613.47.

A Roll Call vote was taken.

All ayes.  Motion carried.

            B.  Financial Statements – FY 2011-12 July 2011 Preliminary Reports

            Diane reported that the statements didn’t reflect an additional $50,759.00 in Property
Tax Receivables.  This has been reported to the City and should be reflected on the
August reports.  She also reported the current balances of the bank accounts.

            The current statements were reviewed.

            A motion was made by Allen Lamar and seconded by Harry Feuquay to:

                        PLACE THE FY2011-12 JULY PRELIMINARY REPORTS ON FILE.

            Motion carried.

            C.  Monthly Interest Report – The monthly interest made from the General, Working
Cash , and Special Reserve funds was reported.

            The Wood River Public Library Foundation interest was also reviewed.

VII.     LIBRARY DIRECTOR’S REPORT

            Diane reported the following:

  1. Rita made it through her knee replacement surgery okay and should return to work within 4-6 weeks.
  2. Leslie Bednar (former LCLS Executive Director) was offered the Executive Director position of Illinois Heartland Library System and accepted.  This was effective August 24, 2011.  GateNet will be seeking a new GateNet Manger for their automated database.
  3. The list of eligible Campbell’s Labels for Education that can be collected for the Library.
  4. The Foundation information for the annual meeting to be held on Monday, September 11th at 6 PM.

A motion was made by Harry Feuquay and seconded by Mary Smith to:

            ACCEPT THE LIBRARY DIRECTOR’S REPORT.

Motion carried.

VIII.    CONSIDER FY2012 PER CAPITA GRANT REQUIREMENTS

            The Board reviewed Chapter 2 (Governance and Administration) of Standards for Illinois
Public Libraries.  We will begin policies review, update our Long Range Plan, increase on Board advocacy for libraries, and more Trustee continuing education opportunities.

IX.       UNFINISHED BUSINESS – none

X.        NEW BUSINESS – none

XI.       ADJOURNMENT

            A motion was made by Mary Smith and seconded by Harry Feuquay to:

                        ADJOURN THE MEETING AT 6:35 PM.

            Motion carried.

 

           

 

            _______________________________     ____________________________
Gail Keefe, President                                 Linda Duncan, Secretary